Come Work With US!
Are you passionate about anime, arts, and Asian culture? Do you want to be part of an incredible team that brings a convention to life? Join us as a volunteer or staff member at our upcoming convention!
We are seeking enthusiastic individuals like you to contribute their skills and energy in various departments. Whether you're interested in assisting with registration, programming, logistics, guest relations, or any other aspect of event management, we have a place for you. As a volunteer, you'll enjoy benefits such as a free convention badge, exclusive volunteer swag, and the chance to make lasting memories. Staff members receive even more perks, including access to the staff lounge, hotel accommodations, and custom staff merchandise.
Your commitment and dedication will play a vital role in creating an unforgettable experience for attendees. Don't miss this opportunity to be part of something extraordinary. Fill out our application today and join our team in making this convention a resounding success!
Staff
Join our convention staff and become an integral part of the behind-the-scenes team that brings the event to life! As a staff member, you'll have the opportunity to contribute your skills and expertise to help shape the convention experience from start to finish. Work alongside the organizers, take on specific roles and responsibilities, and play a crucial role in the planning and organization leading up to the event.
Staff must have availability before the convention and be able to attend at least 60% of Staff Meetings. While staff positions are unpaid, they offer a unique chance to gain valuable experience, make lasting connections within the industry, and have a greater influence on the convention's success. Join us as a staff member and become a driving force in creating an unforgettable event!
Staff Member Benefits Package:
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Complimentary access to the staff area a comfortable and exclusive area where you can unwind, connect with fellow staff members, and enjoy refreshments throughout the event.
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Hotel room accommodation for staff members who meet specific travel criteria or work extended hours may request a room, providing a convenient and relaxing space during the convention.
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Custom staff swag, including exclusive merchandise, such as t-shirts, badges, or tote bags, showcasing your status as a valued member of the convention team.
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Priority access to guest signings, panels, or workshops allows you to interact up close with industry professionals and special guests and have unique experiences.
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Special recognition and appreciation, such as being mentioned in the convention program guide or website, highlighting your valuable contributions to the event.
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Networking opportunities with industry insiders, fellow staff members, and potential mentors, opening doors for future collaborations and career growth.
Day of Volunteer
Be a vital part of our convention as a volunteer and help us create an incredible experience for attendees! As a volunteer, you'll play a pivotal role during the convention itself, assisting in various tasks and providing support to ensure its smooth operation. From helping with registration and crowd management to providing assistance at panels and ensuring attendees have a memorable time, your dedication will be key to our success. While volunteering is unpaid, it offers a chance to immerse yourself in the vibrant convention atmosphere, meet fellow enthusiasts, and contribute to the community. In return for your time and effort, you'll receive benefits such as free admission to the event, exclusive merchandise, and the opportunity to make lasting memories. Join our volunteer team and be a part of something extraordinary!
Day of Volunteer Benefits Package:
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A complimentary convention badge, granting free access to all areas, events, and programming during your time off from volunteering, enabling you to fully immerse yourself in the convention experience.
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Exclusive volunteer swag, such as branded t-shirts, lanyards, or pins, serving as tokens of appreciation for your hard work and dedication.
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Volunteer appreciation events or gatherings, where you can connect with other volunteers and build lasting friendships within the convention community.
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Valuable experience in event operations, customer service, and teamwork, providing practical skills and enhancing your resume for future opportunities.
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The satisfaction of making a tangible impact on the convention's success and contributing to a memorable experience for all attendees.
Current Openings
Staff
Senior Staff Roles
(Year Long Commitment)
Accessibility Department Head
Attendee Services Department Head
Guest Services Department Head
Public Safety Department Head
Staff and Volunteer Services Department Head
Video Room Department Head
Administrative Staff Roles
(Year Long Commitment)
Art Curation and Event Coordinator
Director of Treasury and Finance
Sponsorship and Fundraising Coordinator
Venue Liaison
Staff Roles
(Year Long Commitment)
Guest Services Assistant Department Head
Public Safety Assistant Department Head
Media Assistant Department Head, Social Media
Convention Operations and Logistics Assistant Department Head
Day of Volunteer
Accessibility
Accessibility Liaison(s)
Guests
Guest Handler(s)
Exhibition/Marketplace
Marketplace Attendant(s)
Media & Marketing
Social Media Assistant(s)
Operations & Logistics
Load In/Load Out Crew
Logistics Assistant(s)
Truck Driver
Programming
Panel Room Attendants
Offsite Event Assistant(s)
Public Safety
Public Safety Roamer/Safety Responder
Public Safety On-site Supervisor
Registration
Registration Agent(s)
Registration On-site Supervisor
Video Room
Video Room Attendants
Staff and Volunteer Terms and Conditions:
By applying to become a staff member or volunteer for HanaCon, you agree to the following terms and conditions:
1. Commitment: As a staff member or volunteer, you commit to fulfilling the duties assigned to you by the HanaCon organizing team. This may include assisting with event setup and breakdown, managing attendee registration, providing assistance to guests and exhibitors, and other tasks as required.
2. Convention Health and Safety Policies: You agree to abide by all health and safety policies outlined by HanaCon to ensure the well-being of all attendees, guests, staff, and volunteers. This includes compliance with COVID-19 /Illness safety protocols, such as the possible need to be wearing masks, practicing social distancing, and adhering to sanitation guidelines.
3. Convention Rules and Venue Regulations: You agree to adhere to all rules and regulations set forth by HanaCon and the venue hosting the event. This includes respecting the property of the venue, following designated pathways, and complying with any restrictions or guidelines provided by venue staff.
4. Legal Compliance: You agree to comply with all local, state, and national laws while volunteering or working at HanaCon. This includes but is not limited to laws regarding conduct, alcohol consumption, and the use of controlled substances.
5. Professional Conduct: You agree to conduct yourself in a professional manner at all times while representing HanaCon. This includes treating all attendees, guests, staff, and volunteers with respect and courtesy, refraining from engaging in discriminatory or harassing behavior, and adhering to the code of conduct outlined by HanaCon.
6. Confidentiality: You agree to maintain the confidentiality of any sensitive information shared with you as part of your role as a staff member or volunteer. This may include but is not limited to attendee information, internal communications, and proprietary business information.
7. Attendance and Punctuality: You agree to arrive on time for all scheduled shifts and activities and to fulfill your commitments for the duration of the event. If unable to fulfill your duties as scheduled, you agree to notify the appropriate supervisor or coordinator in advance.
8. Teamwork and Collaboration: You agree to work collaboratively with other staff members and volunteers to ensure the success of HanaCon. This includes communicating effectively, supporting your fellow team members, and contributing positively to the overall atmosphere of the event.
9. Training and Orientation: You agree to participate in any required training sessions or orientation programs provided by HanaCon prior to the event. This may include training on specific tasks, safety protocols, and emergency procedures.
10. Acknowledgment of Risk: You acknowledge that volunteering or working at a large-scale event like HanaCon may involve certain risks, including physical exertion, exposure to crowds, and potential hazards associated with event setup and breakdown. You agree to assume these risks and take necessary precautions to ensure your own safety and well-being.
11. Termination of Volunteer or Staff Status: HanaCon reserves the right to terminate your status as a volunteer or staff member at any time, with or without cause, at the discretion of the organizing team. Reasons for termination may include but are not limited to violation of these terms and conditions, failure to fulfill assigned duties, or conduct deemed detrimental to the event.
12. Emergency Procedures: In the event of an emergency, including but not limited to medical emergencies, fire, severe weather, or security incidents, you agree to follow the instructions provided by HanaCon staff and venue personnel. This may include evacuating the premises, assisting attendees to safety, or seeking medical attention as needed.
13. First Aid Training: If applicable to your role, you agree to undergo basic first aid training provided by HanaCon or obtain certification from a recognized organization prior to the event. This will enable you to assist in medical emergencies and provide initial care until professional help arrives.
By submitting your application to become a staff member or volunteer for HanaCon, you indicate that you have read, understood, and agree to abide by these terms and conditions.
